All payment should include the following:
1. Payment voucher, number in sequential order with spreadsheet
2. Amount in voucher should match amount in the invoice
3. Description should give full explanation of exp.
4. Original invoice must be submitted & attached payment voucher
Salary payments
1. Time sheet should be attached payment voucher
2. Copy of contract must be attached payment voucher
Consultant payments
1. Consultant service agreement & TOR
2. Consultant time sheet
3. Letter confirmed that service has been done as per the TOR
Vehicle payment
1. Vehicle contract
2. Vehicle log-sheet signed by users
3. Receipt/Letter confirmed rent payment received by owner of the vehicle.
Procurement
1. Procurement request/Purchase order approved by project manager
2. Original invoice from vendor
3. Items more than $500 need 3 written quotes
4. Goods receive note
5. All items should be new not used one
Inventory
1. Project equipment should be registered &
2. labeled with USAID logo.
Workshop/Training exp.
1. List of participants
2. If incentive/transport fees are providing trainees, they should sign/confirm
that they got allowance.